AI-driven calendar application Reclaim.ai has unveiled its latest feature, Smart Meetings, which leverages machine learning and artificial intelligence to streamline meeting organization by automatically accounting for participants' time zones, availability, and priorities. This ensures seamless coordination within remote, on-site, and hybrid work environments, which is particularly beneficial given the challenges posed by complex scheduling.
“What we’re seeing from our customers and users is that they’re hungrier than ever to collaborate with one another. Recurring meetings are one of the best ways to keep those connections alive, build cross-functional relationships, and deliver better results. But scheduling is so often a barrier to entry here, and Smart Meetings makes it possible for companies to break that barrier down. We want people to focus on having high-quality interactions with one another, not on the hassle of managing calendars. Not only does this have a tremendous impact on productivity, it also impacts the bottom line – a company of 100 employees spends about $600,000 a year on this kind of time waste,” said Patrick Lightbody, Co-Founder and CEO, Reclaim.
This development follows Reclaim's internal research, which revealed that the average professional dedicates approximately 14.8 hours weekly to meetings and an additional three hours to arranging and rearranging these engagements.
The offering introduces several advanced features to enhance team efficiency and adaptability throughout the workweek:
- AI Auto-Scheduling: This feature automatically arranges recurring meetings for any group size, using sophisticated AI to find optimal meeting times.
- Real-Time Rescheduling: Smart Meetings adjusts to scheduling conflicts, personal time off, or unexpected changes, finding the most suitable new meeting time.
- Intelligent Flexibility: The system adjusts meeting durations based on real-time calendar changes and priority shifts, ensuring teams meet effectively without rigid time constraints.
- Priority Boosts: Frequent meeting cancellations trigger a priority increase, ensuring important discussions are rescheduled promptly.
- Changelogs: Daily updates and insights keep teams informed about the reasons behind meeting adjustments, fostering better communication.
- Support for Hybrid Teams: Smart Meetings can automatically assign appropriate meeting rooms for hybrid sessions.
- Seamless Integration: The feature integrates effortlessly with various platforms for agenda management, status updates, or meeting room reservations, without requiring additional setup.
Before introducing Smart Meetings, Reclaim collaborated with major firms like FirstLeaf, Paperlike, Clari, and HelloFresh to refine the technology. Smart Meetings may serve as a vital resource for enhancing team collaboration, project focus, and managerial efficiency, freeing up more time for essential tasks.
